University Regulations and Policies
University Policies
The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.
Other documents also form important elements of our governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.
They include:
Academic and Student Policy Development and Communication
The Governance and Compliance Team provides support for the planning, development, and implementation of University academic and student policies.
Academic Quality, Standards, and Partnerships
The Quality Assurance Policy and Manual sets out the approved approach to Programme Approval, Continuous Programme Monitoring, External Examining, Programme Modification, Periodic Academic Review, Academic Partnerships, Professional, Statutory and Regulatory Bodies, Internal Review and End-Point Assessment. Forms associated with these processes are available using the above link.
Acceptance and Gifts Policy
This policy covers the solicitation and acceptance of gifts by or in the name of the University and seeks to ensure that gifts to the University are properly received, recorded, and administered.
Read Acceptance of Gifts Policy (PDF).
Access and Participation Plan
This policy, approved by the Office for Students, details the interventions that the University of Lincoln will make to improve access, student success, and progression into employment or further education for underrepresented groups.
You can review the appropriate version of our Access and Participation Plan in the list below:
Admissions Terms and Conditions
This documents outlines the agreement between the University of Lincoln and prospective students.
These terms and conditions may change over time, so if you began your studies prior to this academic year, you can review the appropriate version of our Admissions Terms and Conditions in the list below:
Anti-slavery Transparency Statement
This statement outlines our commitment to tackling slavery.
Annual Fee Information
Annual Fee Summaries
These documents outline our annual fee information since 2021 academic year.
Annual Fee Information Summary 2021-22 (PDF)
Annual Fee Information Summary 2022-23 (PDF)
Annual Fee Information Summary 2023-24 (PDF)
Code of Practice for Research
This document is intended to support good conduct in research and help prevent misconduct, in order to encourage research of the highest quality.
Code of Practice: Academic Freedom and Freedom of Speech
This document sets out the rights of staff's freedom to pursue knowledge through rational and open enquiry, and how the University fulfils its obligations to ensure freedom of speech within the law is secured for students, staff, and visiting speakers.
Communications
The University Poster Policy provides guidance for poster authorisation placement across the University’s campuses. It also addresses unauthorised posters and content, as well as damage caused by posters and inappropriate placement.
The policy is designed to support the wellbeing of staff and students, ensure political neutrality and safeguard the commercial interests of the University and the University of Lincoln Students’ Union.
Conflicts of Interest Policy
This policy defines conflicts of interest and provides a framework for recording, reporting, and managing such conflicts.
Data Protection
The University takes data protection seriously and has a number of policies available.
Environmental Sustainability
With the world facing an unprecedented rise in global temperatures, the University of Lincoln has been developing a range of approaches to environmental sustainability that aim to reduce any negative effect that our operations may have, and to offer solutions to these challenges through our teaching and research.
Equality and Diversity
The University continuously grows and evolves, so does our approach to celebrating and embracing diversity in all its forms, and we want to create an institution where our staff and students can work and study without fear of experiencing bullying, harassment, victimisation, or discrimination due to any and all individual and protected characteristics.
External Speaker Policy
The purpose of this policy is to set in place a governing framework for visiting speakers to ensure that our proud heritage, where debate, challenge, and dissent are not only permitted but expected, can continue for current and future generations.
Read the External Speaker Policy (PDF)
Ethical Investment Policy
The University routinely transacts with third party organisations through the investment of surplus funds and endowments. This policy seeks to guide ethical investment practice by the University.
Freedom of Information Publication Scheme
Under the provisions of the Freedom of Information Act 2000, you can ask the University to provide you with any information held by the University.
Health and Safety Policies
The Health and Safety Department are in the process of moving their policies from the current staff/students area to a new site, making more information publicly available. Staff and students can access all health and safety related policy documents, guidance and forms from the Health and Safety Portal. As policy documents are ready to be made publicly available, these will be added below.
Smoking and Vaping Policy (PDF)
Procedure for the Investigation of Misconduct in Research
This procedure outlines the processes which should be followed when complaints of misconduct in research are brought against any member of staff.
Non-disclosure Agreements for Employees
The University of Lincoln is committed to the values and behaviours that underpin our One Community, and this is reflected in our approach.
People, Performance and Culture Policies
- Academic Sabbatical Policy
- Additional Responsibility and Acting Up Allowance Policy / Forms and Guidance 🔒
- Adverse Weather Conditions Policy
- Agency Worker Regulations
- Annual Leave Policy
- Bereavement Guidelines
- Bullying and Harassment Policy and Procedure for Staff
- Covid-19 Isolation Policy for Staff
- Disciplinary Policy for Staff / Forms and Guidance 🔒
- Disclosure and Barring Service (DBS) 🔒 / Guide to Eligibility / DBS Type Checking Tool
- Employee Apprenticeships Policy
- Expense Card Policy / Travel and Expenses Policy / Forms and Guidance 🔒
- Flexible Working Policy / Forms and Guidance 🔒
- Gender Based Violence Policy
- Grievance Policy and Procedure
- Immigration Reimbursement Scheme
- Improving Performance Policy and Procedure / Forms and Guidance 🔒
- Industrial Action Policy
- Leave of Absence Policy
- Managing Sickness Absence Policy / Forms and Guidance 🔒
- Mandatory Training Policy
- Menopause Policy / Forms and Guidance 🔒
- Organisational Change Policy
- Overpayment Policy
- Overtime Policy
- Parental Leave Policy / Forms and Guidance 🔒
- Paid Participant (Research) Payment Policy / Forms and Guidance 🔒
- Pay Protection Policy
- Personal Emergency Evacuation Plans (PEEPs) 🔒
- Probation (Academic Staff) Policy
- Probation (Professional Services Staff) Policy
- Professional Development Policy
- Professional and Career Development Loan Policy
- Recruitment and Selection Policy
- Relocation Policy / Relocation Support Services
- Retirement Policy 🔒 / Forms and Guidance 🔒
- Salary Sacrifice Policy
- Season Ticket Loan Policy
- Senior Management Group Salary Review Policy
- Social Media Policy for Staff
- Staff-Student Relationships Policy
- Stress in the Workplace Policy / Forms and Guidance 🔒
- Supporting New & Expectant Families (Maternity, Paternity & Adoption Leave) Policy / Forms and Guidance 🔒
- Time off for Training Procedure / Forms and Guidance 🔒
- Trans+, Gender Identity and Non-binary Policy (Under Review)
- Visa Loan Scheme Policy / Forms and Guidance 🔒
- Forms and Guidance 🔒
- Working Time Regulations
Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email enquiries@lincoln.ac.uk
Reportable Events to Office for Students Policy
This policy covers the reporting of particular incidents, circumstances, or material changes in the University of Lincoln's operating position to the Office for Students (OfS), the principle regulatory body for Higher Education in England.
Read our Reportable Events Policy.
Research Ethics Policy
The University of Lincoln is committed to encouraging research of the highest quality by supporting good conduct and helping to prevent misconduct.
Research Excellence Framework (REF) Code of Practice
This Code of Practice forms part of the University’s strategy to support Equality, Diversity, and Inclusion in its academic activities, and in particular in research.
Safeguarding Policy
This policy sets out how the University performs its duty to safeguard and promote the welfare of children, young people, and vulnerable adults who are enrolled on its courses or are visiting the institution.
Spinout Review: Statement of Best Practice Adoption 2024
The University of Lincoln's declaration of adoption statement regarding the government's Spinout Review and its alignment of best practice with University policy:
The University of Lincoln is a strong proponent of research commercialisation for both monetary return and impact (societal benefit). Efforts have been made within the institution to facilitate this activity by increasing IP and research commercialisation awareness amongst academics and researchers. Commercialisation of research outputs at our institution is underpinned by our intellectual property and spinout policies and processes which are substantively aligned with the Spinout Review 2024 best practices.
Areas that require amendments for full alignment include a statement addressing the National Security and Investment Act 2021 and equity distribution for software spinout companies which has been suggested by the Review at a maximum of 10% for the university and minimum of 90% for inventors.
You can contact us regarding the adoption of the Spinout Review best practices by email at contracts@lincoln.ac.uk.
Student Complaints Procedure
The Regulations provide a means for students to raise a complaint about any service the University provides and to get that issue resolved.
Student Protection Plan
This documents outlines identified risks to the continuation of study for our students and how we seek to mitigate them.
Transparency Information
Our transparency information outlines the number of students who attained a particular degree or other academic award, or a particular level of such an award, on completion of their course with us.
University Financial Regulations
The purpose of the Financial Regulations is to provide a framework for the University to conduct its financial business, protect its assets and strive for value for money.
Read the University Financial Regulations
University Regulations
These regulations relate to undergraduate students, postgraduate students, and the University generally.
Whistleblowing Policy
This policy sets out the policy and process for the making of disclosures in accordance with the Public Interest Disclosure Act 1998.
Visitors Policy 2023
This policy provides guidance and information for all staff, students and visitors to the University regarding the processes and protocol for all visitors
The list above is not exhaustive. You can find more information about governance arrangements and other policy documents on the University's Legal and Compliance Services microsite.
Policy Resources for Staff
Policy Framework and Templates
Contact Us
University of Lincoln
Brayford Pool Campus
Lincoln
LN6 7TS