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Student Social Media Content Promotion – Terms and Conditions

1. Promoter

This promotion is run by the University of Lincoln ("the University").

2. Eligibility

  • The promotion is open to current students of the University of Lincoln aged 18 or over at the time of submission.
  • Participants must have a valid social media account on the platform where the content is posted.

3. How to Participate

  • Students are invited to submit or share original photography and/or video content relating to their student experience at the University of Lincoln and meeting the brief supplied by the marketing team.
  • Content may be submitted by submitting directly through a specified form, as outlined in the promotion announcement.
  • By submitting content, participants confirm that they are the creator and owner of the content.

4. Content Requirements

Submitted content must:

  • Be original work created by the participant.
  • Not infringe the intellectual property, privacy, or other rights of any third party.
  • Not include copyrighted material owned by others unless permission has been obtained.
  • Be appropriate for use on the University’s public channels.
  • Meet the brief supplied by the University of Lincoln marketing team.

Participants are responsible for ensuring that any individuals featured in the content have given permission to appear.

5. Selection and use of Content

  • The University will review submitted content and may choose to feature selected entries on its official social media channels, website, marketing materials, or other University communications.
  • Submission does not guarantee that the content will be used.

6. Intellectual Property Rights

  • Participants retain ownership of the intellectual property rights in the content they submit.
  • By submitting content, participants grant the University a non-exclusive, worldwide, royalty-free licence to use, reproduce, publish, display, adapt, and distribute the content for marketing, promotional, and communications purposes across digital and print platforms.
  • The University may edit or adapt the content where necessary for formatting or branding purposes.
  • Where practical, the University will credit the creator when the content is used.

7. Payment

  • If the University selects and uses a participant’s content on its official channels, the participant will receive a payment of up to £500 per selected piece of content, unless otherwise stated in the promotion details.
  • Payment will only be made for content that the University formally confirms it intends to use.
  • Participants must provide valid payment details and any required documentation to process payment.
  • Payments will normally be processed within 30 days of confirmation of use, subject to the University’s payment procedures.

8. Rights to Refuse or Remove Content

The University reserves the right to:

  • Decline to use any content submitted.
  • Remove content from its channels if it is later found to breach these terms or applicable laws.

9. Data Protection

Any personal information provided will be used solely for the administration of this promotion and payment processing in accordance with the University's data protection and privacy policies.

10. Changes to the Promotion

The University reserves the right to amend or withdraw the promotion or these terms if necessary due to circumstances beyond its control.

11. Governing Law

These terms and conditions are governed by the laws of England and Wales, and any disputes will be subject to the jurisdiction of the courts of England and Wales.

12. Content Consent and Release

By submitting content to the promotion, participants confirm that:

  • They have obtained permission from any individuals who appear in the content for the material to be shared with and used by the University.
  • Any individuals featured in the content consent to their image, voice, or likeness being used in University marketing and communications

Participants agree that the University may use the content, including any identifiable individuals within it, for promotional, marketing, recruitment, and communications purposes across digital and print channels.

Where participants appear in their own submitted content, they grant the University permission to use their name, image, likeness, voice, and social media handle in connection with the content and the promotion.

Participants agree that:

  • No additional approval will be required for the University to use the content once permission has been granted under these terms.
  • No additional compensation will be provided beyond the payment described in Section 7, where applicable.

Participants release the University from any claims relating to the use of the submitted content in accordance with these terms.

13. Original Content Requirement and Use of AI

All submitted content must be original work created by the participant.

Participants confirm that:

  • The photography or video submitted has been personally filmed, photographed, and edited by the participant.
  • The content must not be generated using artificial intelligence tools, including AI-generated images, video, or synthetic footage.
  • The content must not substantially replicate, copy, or imitate existing content created by another person or organisation.

The University reserves the right to request confirmation of how the content was created, including access to original files or raw footage where necessary.

If content is found to be AI-generated, copied, or otherwise not original, the University reserves the right to disqualify the submission, decline payment, and remove the content from its channels.

14. Brand Safety and Appropriate Content

All submitted content must be suitable for publication on official University channels.

Content must not:

  • Contain offensive, discriminatory, defamatory, or inappropriate material
  • Include illegal activity or promote unsafe behaviour
  • Contain explicit, violent, or harmful content
  • Promote third-party products, services, or commercial brands without permission from the University

The University may decline to use or remove any content that it considers, in its reasonable opinion, to be inappropriate or inconsistent with the University’s values or reputation.

15. Social Media Platform Disclaimer

This promotion is not sponsored, endorsed, administered by, or associated with any social media platform on which the promotion may appear, including but not limited to Instagram, TikTok, Facebook, or X.

By participating in the promotion, participants acknowledge that they are providing their information to the University and not to the social media platform.

Participants must comply with the terms of service and community guidelines of the relevant social media platform when posting or sharing content as part of this promotion.