Recruitment Journey

Recruitment Journey Page Main Image

Help and Guidance for Your Recruitment Journey


Applying to the University of Lincoln is simple. Simply click ‘Apply Online’ to start your application.

All applications must be made through our easy to use online system. The process is designed to capture information such as your working history, relevant experience, and qualifications and gives you an opportunity to provide details of why you are the best possible candidate for the role.

The form automatically saves as you enter your information and it is simple to move backwards and forwards within the form at any time prior to submission. Help is available at each stage to guide you through the form.

Before starting your application, please make sure that you have read the job description and person specification so that you can demonstrate how you meet the listed criteria for the post. Your application will be assessed based on your answers to the shortlisting questions.

Email if you need any assistance with the application process.

All job opportunities will show a closing date for applications to be submitted by. Please note that the vacancy will close at midnight on that date and applications cannot be submitted after this time.

You will receive an acknowledgement email to confirm receipt of your application and we will contact you again when shortlisting has taken place, to confirm whether you have been shortlisted for interview.

For academic roles, we will need to seek references prior to interview. We will require at least two references, one to be your current or most recent employer, prior to appointing.


  • Be sure to provide an email address that you check regularly, as we’ll use this to keep in touch with you about your application.
  • Add the University of Lincoln to your safe senders list to ensure that your email messages are not filtered into your Junk folder
  • If you do not access your account for over a year then it is automatically deleted; you will receive an email reminder to log in and keep your account active before this happens. If your account is deleted, you will need to re-register and will not have access to the information from your previous account.


Interviews at the University of Lincoln are an opportunity for us to discuss your skills and experience and for you to find out more about us as an employer and the position you have applied for.

If you have given consent to receive SMS messages in your user account, you will receive a text message to alert you that you have been selected for interview and an email with everything that you need to know including where to go, who will be on the panel, and details of anything that you need to prepare.

As well as a competency based question and answer interview, other selection methods may be used to assess your skills and experience. This could include a presentation, skills testing and group discussion.

After your interview, we will let you know the outcome as soon as possible.

Next steps

If you have been successful at interview, we will speak to you about all aspects of the job and contract and provide you with a written offer. References will be collected (if we have not done so already), proof of your right to work in the UK will be checked, and an occupational health form will be sent out to you.

Once we have everything in place, we will be able to confirm your start date.

Frequently Asked Questions

Yes. You cannot use one application form to apply for more than one job. However, the information you complete on your initial application, including your supporting statement, will be saved for you to resubmit or amend to suit subsequent applications.

Once you submit your application you will receive an email to confirm receipt.

Unfortunately, once you have submitted your application form online you cannot change your details. If you need to change your details please contact us.

Your referees must be able to assess your suitability for the post.  

One of the nominated referees should be a manager from your current or most recent employment. If you have just completed full-time education, your course tutor, or other academic staff member familiar with your work, could be selected. Family members or personal friends should not be named as referees.

For academic or research positions, the University will contact the referees of all short listed candidates prior to interview if you have given permission.

Normally you will hear from us within six weeks if you have been short listed for interview, otherwise you should assume you have been unsuccessful.

We would like to encourage you to apply online as the system is user-friendly and the application simple to complete. However if you would like a paper application pack these are available from HR; please email  Please note the information sent to you will be exactly the same as the information on our website and you should allow at least four working days for the information to arrive.

Applications must be received by the closing date displayed on the job advert.

The University of Lincoln is an equal opportunities employer. The information gathered on the form is used to assist us in monitoring the implementation and effectiveness of our Equal Opportunities policy. The information collected will be stored and processed in accordance with Data Protection Principles for the purpose of preparing anonymised statistical reports. The information will not be made available to the selection panel and will not, therefore, be used in any part of the recruitment decision making process.

We use a server certificate (also known as a digital certificate) to assure you of our identity and secure sockets layer (SSL) to encrypt data transmissions.

Registration is important to ensure that potential site users are aware of the Terms Of Use for the website and it also provides access to a personalised area of the website, 'My Applications', which enables you to more easily manage your application contacts with the University.

My Applications

  • Submitted applications are automatically saved and are available for printing.
  • Once you have submitted your first application, it becomes available to re-use as a basis for future applications, which means that you will not need to re-enter all of your information again.
  • Please note that if you do not access your account for over a year then this will be automatically disabled and you will need to contact the HR Department to have this re-enabled.

All information is held securely and cannot be viewed by the shortlisting panel or HR until you have submitted your application.

All applicants are required to apply for vacancies by completing an application form. A CV may be submitted to supplement the information provided in the application form.

Using an application form ensures that all applicants provide the information in the same format, which helps the selection panel to more easily compare the applications that they receive.

Once you have submitted an application to the University, the information you have input will then be available for you to use for any future applications.

Job opportunities at the University may arise at any time of the year and so you may like to be alerted when we are advertising a particular type of role.

There are two ways in which you can register your interest, they are both absolutely free and you can choose whether to subscribe or unsubscribe at any time.

  1. Jobs by E-mail, this enables you to schedule a jobsearch , with the results then being sent to you via email.
  2. RSS, this service enables you to subscribe to automatic updates via your web browser, enabling you to choose whether perhaps to be updated for jobs of a particular type or working in a particular department . (More information on RSS technology can be found here)

If you have forgotten your password you may reset by following the password reset procedure. Simply follow these easy steps:

  • Proceed to the password reset procedure.
  • Enter your email address and click continue. You will then be emailed a link to continue to reset your password.
  • Follow the link provided in the email, and enter and confirm your new password before clicking on 'Reset'

Once you have completed the process and successfully reset your password you may login using your email address and your new password.

To protect your account, follow these guidelines:

  • If using a public computer (such as in a library or Internet café) always log off when you’ve finished using the site. 
  • Keep your passwords to yourself. Anyone who knows your password can access your account. Try not to write down your passwords. 
  • Do not use dictionary words, your name, your partner’s name, your e-mail address or other personal information that can be easily obtained. You should change your password frequently.
  • Avoid using the same password for accounts on different websites.

If your email address is being rejected when you try to register on this website, this is usually because our system has identified that the email address in question already exists.

It could be that you have previously successfully registered on our system but have either forgotten, or did not realise your registration was successful at the time.

If you think this is the case you will simply need to reset your password to gain access to your account again. See the FAQ on what to do if you have forgotten your password.

In order to access your online account you need to supply your email address and password so that the system can authenticate and confirm you are who you say you are and that you have access to the details you will be trying to retrieve. Therefore your email address and password must exactly match the information we have held in our system.

The most common reasons for not being able to login are because you have either entered your email address, password, or both incorrectly. Check to make sure that the information you supplied is correct and remember that the passwords are case sensitive.

If you know that your email address is correct and you simply can't remember your password, you may follow the procedure for resetting your password.

If you have changed your email address and no longer have access to the email address you used to register, please contact us with details of your old and new email address.

To ensure we observe social distancing and allow for any restrictions on travel, we have changed the way in which we manage recruitment. Up until the interview stage, all aspects of our recruitment process remain unchanged. If invited for interview, you will receive full details of how your interview will take place. Currently this is occurring online to maintain the safety of all our applicants, staff, and students. Full details and support will be sent to you. If you have any questions at all, please do not hesitate to contact us.

Contact Us

University of Lincoln
Brayford Pool
Tel: 01522 886775