Important Information

At the University of Lincoln, we are committed to offering all our graduates a full graduation experience in the splendour of Lincoln cathedral and castle. In the current circumstances, with social distancing regulations in place and continuing uncertainty about the coming months, we hope you will understand that we are unable to go ahead with the graduation ceremonies planned for April 2021. However, we are committed to rescheduling the ceremonies as soon as government regulations permit, and we will be in touch again with further information when that is possible.

Your University Certificate and Transcript

The certificate the University issues is proof of the conferment of your award and is a unique and valuable document.

Your University transcript supplements your University certificate by providing a breakdown of the modules you studied and the marks achieved.

Your diploma supplement is a further document describing the qualification you have received in a standard format that is easy to understand and compare across Europe. It also describes the content of the qualification and the structure of the higher education system within which it was issued.

The name printed on your documents will be that with which you enrolled at the University. To check the details we hold, please access the Student Gateway and choose the 'My Details' icon.

To request a change to the name registered with the University, you will need to contact the Student Support Centre (ground floor, Minerva Building) and provide documentary evidence (for example birth/marriage certificate, passport, or deed poll).

Please note, once your certificate documentation has been printed, requests for replacement documentation due to an incorrect name are chargeable. You will be asked to surrender your documents back to the University and apply for and purchase a replacement certificate via the University's alumni web pages.

We are unable to provide electronic copies of your official certificate and transcript. 

Current Students

What documentation will you receive?

Your University certificate and final transcript will only be issued upon successful completion of your programme, or upon achieving an intermediate award should you exit your programme prior to full completion.

However, if you are a current student, you may request a certificate of study or a current results transcript for any fully completed academic year.

A certificate of study is an official letter confirming the dates you are attending University and the programme you are enrolled on.

If you are a current student requiring a certificate of study or a results transcript you must complete this request form.

Your current results transcript is a breakdown of the modules you have studied and your academic performance for each academic year of study completed so far. 

Students That Have Completed Their Programme Within the Current Academic Year

What documentation will you receive?

If you've completed your programme within the current academic year you'll be entitled to a University certificate, final transcript, and diploma supplement.

Frequently Asked Questions

When will you receive your official documentation?

We are currently posting all certificates and transcripts to students who have been made an award.

You will still be invited to attend a University graduation ceremony once any future dates have been confirmed.

Please check and/or amend the details we hold for to ensure that your documents are delivered to the correct address. You can do this by going to the Student Gateway and choosing the 'My Details' icon.

If your address details are incorrect at the point of posting, and your certificate is returned to us, there may be a charge for redelivery to your new address.

The charges for the redelivery of certificate and transcripts are as follows:

  • Delivery to a UK address: £10
  • Delivery to an EU address: £30
  • Delivery to the rest of the world: £40

Graduation Certificate Request Form

If you have not received your certificate within the expected timescale of when you are awarded please email

What postal service is used?

When we send your certificate and final transcript to your permanent address, they will be sent using one of the following services:

Deliveries within the UK will be dispatched via Royal Mail recorded delivery.

Deliveries to the EU and rest of the world will be sent using DHL’s tracking service.

How long should I wait for delivery?

If your certificate has been sent to a European destination please allow 20 working days from date of postage. If it was sent to the rest of the world please allow 25 working days from date of postage.

I have not received my certificate in the post. Is it lost?

If you have not received your certificate outside of the above waiting times, you need to contact us so we can investigate this for you.

Please email and include your name at the time of study, student ID number/date of birth, course title and year of completion.

You must contact us within three months of the date of postage. If it is after three months we are unable to track it with the postal service and you would need to apply for and purchase a replacement certificate.

What happens if I lose my certificate or it becomes damaged?

In the event of your certificate becoming lost or damaged, you will need to visit the University's Alumni web pages for details on how to apply for and purchase a replacement.

Class of 2020 FAQs

I have registered already, will I have to register again when the ceremonies are re-arranged?

If you have already registered for April 2021, William Northam will automatically transfer you to appropriate Ceremony. This will include any gown hire purchase.


I have registered for April 2021, what if I can’t make the new dates?

William Northam will transfer all registrations for April 2021 automatically, if you can no longer attend the revised dates you will need to email to request a cancellation and organise a refund for any gown hire you may have arranged.


Can I defer?

Unfortunately due to the logistical complexities it will not be possible for students to defer to another ceremony.


I haven’t registered yet, should I do so now on the email link I have already received?

No, William Northam will now close registration for April 2021. We will email you when the new dates are available and when the site will be open again for registrations.


Will another ceremony definitely be re-arranged?

We will do everything we can to re-arrange a future ceremony but, of course, it will depend on government advice and guidance at that time. We therefore suggest that students avoid incurring any expenses for travel or accommodation until government restrictions on travel are clear, unless these are fully refundable. The University will unfortunately not be able to reimburse any travel or accommodation expenses in the event of Graduation being postponed or cancelled. The fee for your gown hire will be refundable in the event of having to postpone or cancel the ceremonies.


Should I order my Gown hire for April 2021 now or wait?

You can wait till nearer the time to book your Gown hire, however William Northam can offer a refund or transfer of the hire should it be required.


I registered for April 2021 but do not want to attend a later ceremony, how can I cancel my place and/or request a refund for gown hire?

To cancel any registration or gown hire already placed, please email


Will I get a refund for my travel or accommodation that I have booked for April 2021?

The University is unfortunately not able to reimburse any travel or accommodation expenses in the event of Graduation being postponed or cancelled. The fee for your gown hire will be refundable in the event of having to postpone or cancel the ceremonies.


Will I receive my certificate?

Certificates for the class of 2020 are being posted out to Graduands and will not be presented at graduation.





The University does not provide parking for the graduation ceremonies. There are pay and display car parks near to the Cathedral and Castle that also have disabled parking bays. Please allow plenty of time to arrive in Lincoln and find a parking space before the ceremony begins, as these car parks can get busy and local roads may be busier than normal during graduation week.

You can find a map of car parks in Lincoln on the City of Lincoln Council's website (please note that the Castle Hill car park may be closed over the graduation period due to its location next to Lincoln Castle).


All students who wish to attend their graduation will be required to complete an online registration form. By completing the registration form you are consenting that the information collected can be used for graduation purposes and shared with appropriate departments within the University such as the Finance and Alumni teams. The information will not be disclosed to any third parties outside the University of Lincoln.

Graduation Ceremonies as a Public Event

The University of Lincoln’s graduation ceremonies are considered to be public events. This means that the names and award titles, but no classifications, of all graduands (including those graduating in absentia) are published in the official graduation brochure. In addition, the names of graduands will be provided to our external supplier for use on graduation products such as graduation t-shirts and hoodies. This does not include award titles or any other information.


The University’s official photographers are Tempest Graduation Photography. They will be available in the photography studio in the Castle grounds, before or after your ceremony.

Visit Tempest Graduation Photography to view packages and prices. Unfortunately, it is not possible to pre-order a photography package, but these can be ordered during and after your ceremony.


There will be a professional video recording taken of each graduation ceremony. This will be streamed on the University of Lincoln’s website and will be available for purchase on DVD after the ceremony. Graduates and guests seated in the Cathedral should be aware that they may appear on this recording.

Bags/ Luggage Storage

Please only bring small bags with you to the Cathedral since larger bags and holdalls will not be permitted into the ceremony due to shortage of space. The University does not offer bag storage facilities.

Press and Media

The local media may be in attendance at the ceremonies and may take photographs and video footage. They will not use individual or small group shots of you without asking for your consent first.


We are usually only able to discuss student-related matters directly with the student concerned and are not at liberty to divulge information or take instruction from a third party, even if that person is a family member.

Additional Requirements

We need to know in advance if graduands or their guests require any additional requirements (e.g. for health or mobility reasons), so that appropriate support and adjustments can be made on the day. This information is held securely and only shared with those involved in the running of the ceremony, such as the graduation ushers. Any information regarding a student or their guests’ additional requirements will be deleted immediately after the ceremonies have taken place. 

My visa will expire before my graduation ceremony. How can I attend my graduation?

If your visa expires before your graduation ceremony you will need to return home before your visa expires and apply for a Standard Visit Visa to return to the UK (your family can also apply for this visa). When you are issued with a Standard Visit Visa you can then attend graduation using this visa to travel to the UK. It can take some time to receive this visa so you need to apply well in advance of your graduation ceremony. There are a number of documents you need to prepare for the visa application and this may also take some time. It is important that you research this visa carefully to ensure your visa application is successful.

For more information about Standard Visit Visas, please see the University of Lincoln Student Services website. Information from the Home Office about Standard Visit Visas is available on the website.

If you have any questions about your visa please contact the University's International Advice Team either by emailing or by visiting the Student Support Centre in the Minerva Building.

After Graduation

Following graduation we hope you will continue to stay in touch through our Alumni community.

Being part of the Lincoln Alumni Network is about staying connected with friends, opportunities, and with what’s going on at the University. It is also about looking to the future – and working in partnership for the benefit of our students and the wider community.

Once you have registered, you will be able to access the following benefits:

  • Receive alumni e-newsletters
  • Create a profile
  • Register for events
  • Search directories for friends
  • Check and update your details
  • Network with other University of Lincoln graduates
  • Access a range of services
  • Receive discounts from national companies.

Continue Your Adventure

As we all settle in to our 'new normal’, we understand that this may be a challenging and uncertain time for you. If you're not sure what to do next, why not continue your adventure at the University of Lincoln? A postgraduate course can help you further your skills and knowledge in your chosen field or do something completely different, and is an excellent way to enhance your prospects. Not only does a postgraduate qualification help you to stand out from the crowd, but it also shows your commitment and dedication. In an increasingly competitive global economy, many employers are looking for candidates who can demonstrate an enhanced level of competency and critical thinking skills, both of which can be developed through postgraduate study. While we can't welcome you to any physical events right now, you can still find out more about postgraduate study through our many virtual events. 

Find out More

Postgraduate students chatting to each other on sofas

Connect With Us on Social Media