Graduation

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Important Information

The Graduation ceremonies are the highlight of the University’s calendar, and we are committed to giving our students the opportunity to graduate and to come together, in person, to mark the end of their studies, even in today’s challenging circumstances. As such we have taken the decision to postpone the graduation ceremonies that should have taken place in September this year and in January 2021 to April 2021. Graduating students will be receiving information about how to register for the ceremonies shortly.

The new dates for the graduation ceremonies are listed below. However, whether we are able to proceed with the ceremonies in person will be dependent on government advice at that time. A list of Frequently Asked Questions can also be found below. The University has already mailed degree certificates to students who have completed their courses.

Given the current uncertainties, we are suggesting that students avoid incurring any expenses for travel or accommodation until government restrictions on travel are clear, unless these costs are fully refundable. The University will unfortunately not be able to reimburse any travel or accommodation expenses in the event of Graduation being postponed or cancelled. The fee for student gown hire will be refundable in the event of having to postpone or cancel the ceremonies.

We very much hope to see our graduating students in Lincoln Cathedral in April 2021.

April Graduation 2021

Congratulations on completing your studies at the University of Lincoln. You will soon be attending your graduation ceremony at Lincoln's magnificent Cathedral. These pages are designed to help you plan your graduation.

The University's next graduation ceremonies will be taking place from Thursday 15 April to Wednesday 21 April 2021.

To be eligible to attend the April 2021 graduation ceremonies, your award must have been conferred by a University Board of Examiners on or before 18 December 2020.

If you are eligible to attend a graduation ceremony in April 2021, we will be in contact with you in August 2020 with further details on how to register your attendance.  Please ensure your personal contact details are up-to-date, specifically, your personal email account and permanent address. These are used for graduation communication and certificate details.

After 18 December 2020

If your award is conferred after 18 December 2020, you will be invited to attend the next set of graduation ceremonies, taking place in September 2021. Please refer to our Graduation Terms and Conditions for full details.

If you have not received an email regarding your graduation ceremony by the 24 August 2020 and believe that you are eligible to attend, please contact the graduation team at graduation@lincoln.ac.uk.

We look forward to seeing you and hope you have an excellent graduation day.

Immediately after the Graduation ceremony an Alumni celebration reception will take place in a marquee in the grounds of Lincoln Castle.

All graduates are invited to attend this reception with their guests. After the ceremony the academics will process out of the Cathedral and to the Castle. We ask students to join this procession and meet their guests in the Castle grounds and then to attend the Celebration reception.

After the reception, you will be able to return your gowns.

Only guests with tickets will be able to attend the celebration reception.

To attend the graduation ceremony, you must register by completing our online registration process. You will be notified by email in August 2020 regarding registration opening times and the required information.

How To Register

You will need your registration email, sent by graduation@lincoln.ac.uk, with our personalised login details to gain access to the online registration site William Northam.

Fill in the details in the new customer box, then enter your university student ID (first 3 letters of your surname followed by your 8 digit ID), Surname, and then your University email address (as noted in the invitation email). Once you have created an account you will be able to amend your email address and other contact details by selecting the ‘my details’ option. Please make note of all login details, as you may need these for purchasing extra tickets in the future.

The online site will allow you to register your place at the ceremony, book complimentary guest tickets, and organise gown hire. Subject to availability, you will also be able to purchase extra tickets after the initial registration deadline (31 Januay 2021).

For additional guidance please view the video links below

A confirmation email will be sent to the email address you provide during registration as proof of your booking. This email address will be used to send future correspondence regarding the ceremony. Please ensure you fully complete the registration process and provide your correct details. If you do not receive the confirmation email, please log back in and check your booking.

Please see our Graduation Terms and Conditions with reference to late registrations.

What if I registered for September 2020 ceremony that is now happening in April?

William Northam will transfer any existing booking to the relevant April 2021 ceremony, including any gown hire and you will be able to log back into your account using your existing details to review your account from the 19th August 2020.

What If I Can't Attend?

If you do not wish to attend a graduation ceremony, or are unable to attend this ceremony, please contact us at graduation@lincoln.ac.uk. If you have completed the registration process already, please also cancel your place and cancel your gown hire purchase with William Northam directly. Deferment to a future ceremony cannot be offered for April 2021 Graduands.

Please note: attendance at graduation is subject to the successful completion of your award and payment of any outstanding tuition fees.

Graduand Ticket

Each Graduand is guaranteed a ticket and, subject to government guidelines on social distancing, two complimentary guest tickets to attend a ceremony when registering before the deadline of the 31 January 2021.

Please note that your own ticket will have a seat number printed on it. It is imperative that you sit in the seat allocated to you as it determines the order you will cross the stage during the ceremony.

Your ticket will allow you admittance to the celebration reception and also contains a free drinks voucher, so please keep hold of your ticket.

Ticket Email

Tickets will not be sent in the post. A ticket email will be sent to the email address provided during registration. This email will be sent after extra ticket sales have closed. You will need to bring this email and photo ID with you to collect your tickets from the ticketing desk. Your ticket email will state what time you can collect your tickets, and where from.

For ticket enquiries, please contact the graduation team at graduation@lincoln.ac.uk.

Guest Tickets

Each student can order two complimentary guest tickets at the time of booking.

Children under the age of three do not need to purchase a ticket but must be seated either in a pushchair or in a parent/carer lap.

Extra tickets over and above the two complimentary tickets are subject to availability and the number available for each registered student to purchase will be calculated for each ceremony after the registration deadline of the 31 January 2021.

If extra tickets are available these will be limited in number and sold on a first come first serve basis. All registered students will be informed by email (to the email account they registered with) with details on how many extra tickets can be purchased for each ceremony, and when extra ticket sales will be available for purchase. Extra tickets will be available to purchase through the William Northam website at a cost of £20 per ticket (including VAT).

If you are having trouble purchasing extra tickets, in the first instance, please contact William Northam directly via email: student@williamnortham.com or telephone: 01223 627 977 (National rate). For other ticket enquiries, please email the graduation team: graduation@lincoln.ac.uk.

Guest seating is not allocated. If your guests have any specific requirements (e.g. for health or mobility reasons), please make note of this in your booking via the William Northam booking site and the graduation team will assist where possible.

Gowning

Please ensure you book your gown well in advance of your graduation date by visiting the gowning website (William Northam). Your gown will be collected on the day of your ceremony.

The link to hire your gown is: Mortarboard and Gownhire

The deadline to book your gown is Monday 5th April 2021 at 5pm.

The dress code for the ceremony is smart. Remember that academic gowns do not hide what is worn underneath, so what you wear will be very visible to the entire congregation. Gowns are also more difficult to wear over very casual clothes as they do not ‘sit’ well on the shoulders. Buttoned shirts are helpful for securing your gown hood and jackets help keep the gown in place. Your gown will slip if worn over silky fabric and very low-cut tops leave you with no means of keeping the hood in place. Please avoid jeans, trainers, casual sandals, open-necked shirts, T-shirts, and shorts as they are inappropriate for a formal graduation ceremony. 

Finally, remember you will have to wear a mortar board, so take care that your hairstyle will allow you to do so.

Please note: It is a requirement that all Graduands attending their graduation ceremony wear the appropriate University of Lincoln academic dress. 

 

 

Thursday 15th April 2021


Lincoln International Business School
10.30am Department of Accountancy, Finance and Economics
2.30pm

Department of Marketing and Tourism

7.30pm Department of Management

Friday 16th April 2021

Lincoln International Business School 10.30am

Department of Management (Work based distance learning only)

College of Arts

2.30pm

Lincoln School of Architecture and the Built Environment

Lincoln School of Design

7.30pm

Lincoln School of Film and Media

Monday 19th April 2021

College of Arts 10.30am

n/a

2.30pm

School of Fine and Performing Arts

School of History and Heritage

7.30pm

School of English and Journalism

Tuesday 20th April 2021

College of Social Science


  
10.30am

School of Psychology

2.30pm

School of Health and Social Care

7.30pm

School of Education

School of Social and Political Science

Wednesday 21st April 2021

 College of Social Science 10.30am

Lincoln Law School

School of Sport and Exercise Science

 College of Science  2.30pm

Lincoln Institute of Agri Technology

National Centre of Food Manufacturing

School of Engineering

School of Life Sciences

7.30pm

School of Chemistry

School of Computer Science

School of Geography

School of Mathematics and Physics

School of Pharmacy

  

Further Information

10.30am Ceremony

All Graduands must arrive between 08:00am and 09:30am.

On arrival, please go to the marquees in the grounds of Lincoln Castle to collect your tickets (Graduand and guest) from the Ticketing Desk and your gown from the gowning marquee. There will also be an opportunity for photographs to be taken before the ceremony begins.

The doors to the Cathedral will open at 09:30am and the ceremony will begin at 10:30am.

All guests and Graduands MUST be seated by 10:00am.

Gowning and Photography 

Gowns are to be collected from the Castle grounds between 08:00am and 09:30am. Ushers will direct you upon arrival. All gowns must be returned by 13:00pm.

The official photographers will be taking photographs in the Castle grounds from 08:00am to 09:30am before the ceremony and also after the ceremony. There is no need to pre?book any photography.

2.30pm Ceremony

All Graduands must arrive between 11:30am and 1:30pm.

On arrival, please go to the marquees in the grounds of Lincoln Castle to collect your tickets (Graduand and guest) from the Ticketing Desk and your gown from the gowning marquee. There will also be an opportunity for photographs to be taken before the ceremony begins.

The doors to the Cathedral will open at 1:30pm and the ceremony will begin at 2:30pm.

All guests and Graduands MUST be seated by 2pm.

Gowning and Photography

Gowns are to be collected from the Castle grounds between 11:30am and 1:30pm. Ushers will direct you upon arrival. All gowns must be returned by 5pm.

The official photographers will be taking photographs in the Castle grounds from 11:30am to 1.30pm before the ceremony and also after the ceremony until 5pm. There is no need to pre?book any photography.

7.30pm Ceremony

All Graduands must arrive between 4.30pm and 6:30pm.

On arrival, please go to the marquees in the grounds of Lincoln Castle to collect your tickets (Graduand and guest) from the Ticketing Desk and your gown from the gowning marquee. There will also be an opportunity for photographs to be taken before the ceremony begins.

The doors to the Cathedral will open at 6:30pm and the ceremony will begin at 7:30pm.

All guests and Graduands MUST be seated by 7pm.

Gowning and Photography

Gowns are to be collected from a marquee in the grounds of Lincoln Castle between 4.30pm and 6:30pm. Ushers on the Castle gates will direct you upon arrival. All gowns must be returned by 9:30pm.

The photographer will be taking photographs in a marquee within the grounds of Lincoln Castle from 4:30pm to 6.30pm before the ceremony and also after the ceremony until 9:30pm. There is no need to pre?book any photography. 

Your University Certificate and Transcript

The certificate the University issues is proof of the conferment of your award and is a unique and valuable document.

Your University transcript supplements your University certificate by providing a breakdown of the modules you studied and the marks achieved.

Your Diploma Supplement is a further document describing the qualification you have received in a standard format that is easy to understand and compare across Europe. It also describes the content of the qualification and the structure of the higher education system within which it was issued.

The name printed on your documents will be that with which you enrolled at the University. To check the details we hold, please access the Student Gateway and choose the 'My Details' icon.

To request a change to the name registered with the University, you will need to contact the Student Support Centre (Ground floor, Minerva Building) and provide documentary evidence (for example birth/marriage certificate, passport, or deed poll).

Please note, once your certificate documentation has been printed, requests for replacement documentation due to an incorrect name are chargeable. You will be asked to surrender your documents back to the University and apply for and purchase a replacement certificate via the University's alumni pages.

We are unable to provide electronic copies of your official certificate and transcript. 


Current Students

What documentation will you receive?

Your University Certificate and final Transcript will only be issued upon successful completion of your programme, or upon achieving an intermediate award should you exit your programme prior to full completion.

However, if you are a current student, you may request a Certificate of Study or a current Results Transcript for any fully completed academic year.

A Certificate of Study is an official letter confirming the dates you are attending University and the programme you are enrolled on.

If you are a current student requiring a Certificate of Study or a Results Transcript you must complete this request form.

Your current results transcript is a breakdown of the modules you have studied and your academic performance for each academic year of study completed so far. 


Students That Have Completed Their Programme Within the Current Academic Year

What documentation will you receive?

If you've completed your programme within the current academic year you'll be entitled to a University Certificate, final Transcript, and Diploma Supplement.


Frequently Asked Questions

When will you receive your official documentation?

Awarded January to July

If you're awarded January to July, and your programme is eligible to attend the University’s graduation ceremony, we'll post your certificate and final transcript out to you within 6 – 8 weeks of your award being conferred at the relevant board of examiners. Please check and/or amend the details we hold for to ensure that your documents are delivered to the correct address. You can do this by going to the Student Gateway and choosing the 'My Details' icon.

The deadline for updating your contact details ahead of April 2021 graduation ceremonies is the 8 July 2020

Awarded following August resit exams

If you’re awarded in September following the August resit examinations, we'll post your certificate and final transcript out to you within 6 – 8 weeks of your award being conferred at the relevant board of examiners.

Please check and/or amend the details we hold for to ensure that your documents are delivered to the correct address. You can do this by going to the Student Gateway and choosing the 'My Details' icon.

The deadline for updating your contact details ahead of April 2021 graduation ceremonies is the 8 July 2020.

Awarded September to December

If you're awarded in September to December, and your programme is eligible to attend the University’s Graduation ceremony, we'll post your certificate and final transcript out to you within 6 – 8 weeks of your award being conferred at the relevant board of examiners.

Please check and/or amend the details we hold for to ensure that your documents are delivered to the correct address. You can do this by going to the Student Gateway and choosing the 'My Details' icon.

The deadline for updating your contact details ahead of April 2021 graduation ceremonies is the 7 October 2020.

 

What postal service is used?

When we send your certificate and final transcript to your permanent address, they will be sent using one of the following services.

Deliveries within the UK will be dispatched via Royal Mail recorded delivery.

Deliveries to the EU and rest of the world will be sent using DHL’s tracking service.

 

How long should I wait for delivery?

If your certificate has been sent to a European destination please allow 20 working days from date of postage. If it was sent to the rest of the world please allow 25 working days from date of postage.

 

Returned Certificates

If your address details are incorrect at the point of posting, and your certificate is returned to us, there may be a charge for redelivery to your new address.

The charges for the redelivery of certificate and transcripts are as follows:

  • Delivery to a UK address: £10 
  • Delivery to an EU address: £30        
  • Delivery to the rest of the world:£40

If you have not received your certificate within the expected timescale of when you are awarded please email certificates@lincoln.ac.uk

You must contact us within three months of the date of postage. If it is after three months we are unable to track it with the postal service and you would need to apply for and purchase a replacement certificate.

 


Students That Have Completed Their Programme in a Previous Academic Year

If you completed your studies in a previous academic year and require replacement documentation, you should visit the University’s Alumni pages for information on how to apply for and purchase replacement certificates and transcripts.

What postal service is used?

When we send your certificate and final transcript to your permanent address, they will be sent using one of the following services.

Deliveries within the UK will be dispatched via Royal Mail recorded delivery.

Deliveries to the EU and rest of the world will be sent using DHL’s tracking service.

 

How long should I wait for delivery?

If your certificate has been sent to a European destination please allow 20 working days from date of postage. If it was sent to the rest of the world please allow 25 working days from date of postage.

 

Returned Certificates

If your address details are incorrect at the point of posting, and your certificate is returned to us, there may be a charge for redelivery to your new address.

The charges for the redelivery of certificate and transcripts are as follows:

  • Delivery to a UK address: £10 
  • Delivery to an EU address: £30        
  • Delivery to the rest of the world:£40

If you have not received your certificate within the expected timescale of when you are awarded please email certificates@lincoln.ac.uk

You must contact us within three months of the date of postage. If it is after three months we are unable to track it with the postal service and you would need to apply for and purchase a replacement certificate.

 

September Deferment to April FAQs

I have registered already, will I have to register again for April?

If you have already registered for September, William Northam will automatically transfer you to appropriate Ceremony in April. This will include any gown hire purchase.

I have registered for September, what if I can’t make the dates in April 2021?

William Northam will transfer all registrations for September automatically, if you can no longer attend in April you will need to email student@williamnortham.com to request a cancellation and organise a refund for any gown hire you may have arranged.

Can I defer?

Unfortunately due to the logistical complexities it will not be possible for students to defer to another ceremony. The only ceremony available for the class of 2020 will be in April 2021.

I have already requested to Defer to January/September 2021, can I attend April instead?

Yes, as soon as the new dates are finalised confirm the William Northam website is open for bookings you will be able to use the log in details sent to you previously. If you no longer have this information, please let us know and we can resend the information. Alternatively, if you have already accessed the William Northam site and changed your log in details, you will need to use this information. If you can no longer re-collect your revised password, please email student@williamnortham.com.

I haven’t registered yet, should I do so now on the email link I have already received?

Yes, you can use the new registration email that will be sent to you 18 August 2021.

Is the deadline to register still set as 5 August 2020?

No, the deadline for registration is now set as the 31 January 2021

Will the April ceremony definitely go ahead?

We will do everything we can to ensure the April ceremony goes ahead but, of course, it will depend on government advice and guidance at that time. We therefore suggest that students avoid incurring any expenses for travel or accommodation until government restrictions on travel are clear, unless these are fully refundable. The University will unfortunately not be able to reimburse any travel or accommodation expenses in the event of Graduation being postponed or cancelled. The fee for your gown hire will be refundable in the event of having to postpone or cancel the ceremonies.

Should I order my Gown hire for April now or wait?

You can wait till nearer the time to book your Gown hire, however William Northam can offer a refund or transfer of the hire should it be required.

I registered for September but can’t attend in April, how can I cancel my place and/or request a refund for gown hire?

To cancel any registration or gown hire already placed, please email student@williamnortham.com.

Will I get a refund for my travel or accommodation that I have booked for September?

The University is unfortunately not able to reimburse any travel or accommodation expenses in the event of Graduation being postponed or cancelled. The fee for your gown hire will be refundable in the event of having to postpone or cancel the ceremonies.

Will I receive my certificate?

Certificates are now being posted out to Graduands and will not be presented at the ceremony in April.

What if I have resits, can I attend in April?

With the Graduation ceremonies now being held in April, any student who has a First or Resit opportunities with an award conferred prior to the 18 December 2020 will be able to register for the April graduation.

Parking

The University does not provide parking for the graduation ceremonies. There are 'pay and display' car parks near to the Cathedral and Castle that also have disabled parking bays. Please allow plenty of time to arrive in Lincoln and find a parking space before the ceremony begins, as these car parks can get busy.

Car parks in Lincoln (please note that the Castle Hill car park may be closed over the graduation period).

Registration

All students who wish to attend their graduation will be required to complete an online registration form. By completing the registration form you are consenting that the information collected can be used for graduation purposes and shared with appropriate departments within the University such as Finance and Alumni. The information will not be disclosed to any third parties outside the University of Lincoln.

Graduation Ceremonies as a Public Event

The University of Lincoln’s graduation ceremonies are considered to be public events. This means that the names and award titles, but no classifications, of all graduands (including those graduating in absentia) are published in the graduation brochure. In addition, the names of graduands will be provided to our external supplier for use on graduation products such as graduation t-shirts and hoodies. This does not include award titles or any other information.

Photography

The University’s official photographers are Tempest Graduation Photography. They will be available in the photography studio in the Castle Grounds, before or after your ceremony.

Visit Tempest Graduation Photography to view packages and prices. Unfortunately, it is not possible to pre-order a photography package, but these can be ordered during and after your ceremony.

Filming

There will be a professional video recording taken of each graduation ceremony, this will be streamed on the University of Lincoln’s website and will be available for purchase on DVD after the ceremony. Graduates and guests seated in the Cathedral should be aware that they may appear on this recording.

Bags/ Luggage Storage

Please only bring small bags with you since larger bags and holdalls will not be permitted due to lack of space and the University does not offer bag storage facilities.

The Press

The local press may be in attendance at the ceremonies and may take photographs and video footage. They will not use individual or small group shots of you without asking for your consent first.

Communication

We are usually only able to discuss student-related matters directly with the student concerned and are not at liberty to divulge information or take instruction from a third party, even if that person is a family member.

Additional Information

We need to know if graduands or their guests require any additional requirements (e.g. for health or mobility reasons), so that appropriate support and adjustments can be made on the day. This information is held securely and only shared with those involved in the running of the ceremony, such as the graduation ushers. Any information regarding a student or their guests’ additional requirements will be deleted immediately after the ceremonies have taken place. 

My visa will expire before my graduation ceremony, how can I attend my graduation?

If your visa expires before your graduation ceremony you will need to return home before your visa expires and apply for a Standard Visit Visa to return to the UK (your family can also apply for this visa). When you are issued with a Standard Visit Visa you can then attend graduation using this visa to travel to the UK. It can take some time to receive this visa so you need to apply well in advance of your graduation ceremony. There are a number of documents you need to prepare for the visa application and this may also take some time. It is important that you research this visa carefully to ensure your visa application is successful.

For more information about Standard Visit Visas, visit our website.
Information from the Home Office about Standard Visit Visas is available on the gov.uk website.

If you have any questions about your visa please contact the International Advice Team either by emailing Internationaladvice@lincoln.ac.uk or if you are in Lincoln attend their drop-in Monday-Friday between 12pm-2pm in the Student Support Centre.

SamBiggsFullWidth

Appreciate every minute of your graduation. A majority of you will only get one graduation day and a lot of the friends you have made across the three years of studies will be leaving for different parts of the country and the world, enjoy the day, make the most of it and speak with as many as your peers as possible. Although the day itself will pass as quickly as the three years spent at the University, you will remember the day for the rest of your life.

Sam Biggs, University of Lincoln graduate

After Graduation

Following graduation we hope you will continue to stay in touch through our Alumni community.

Being part of the Lincoln Alumni Network is about staying connected with friends, opportunities, and with what’s going on at the University. It is also about looking to the future – and working in partnership for the benefit of our students and the wider community.

Once you have registered, you will be able to access the following benefits:

  • Receive alumni e-newsletters
  • Create a profile
  • Register for events
  • Search directories for friends
  • Check and update your details
  • Network with other University of Lincoln graduates
  • Access a range of services
  • Receive discounts from national companies.

Continue Your Adventure

As we all settle in to our 'new normal’, we understand that this may be a challenging and uncertain time for you. If you're not sure what to do next, why not continue your adventure at the University of Lincoln? A postgraduate course can help you further your skills and knowledge in your chosen field or do something completely different, and is an excellent way to enhance your prospects. Not only does a postgraduate qualification help you to stand out from the crowd, but it also shows your commitment and dedication. In an increasingly competitive global economy, many employers are looking for candidates who can demonstrate an enhanced level of competency and critical thinking skills, both of which can be developed through postgraduate study. While we can't welcome you to any physical events right now, you can still find out more about postgraduate study through our many virtual events. 

Find out More

Postgraduate students chatting to each other on sofas

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