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University Policies A-Z

The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.

Other documents also form important elements of our Governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.

To see our policies linked into categories please click here.

Got a question about a policy or can't find the policy you're looking for? Try asking our AI bot Newton: https://lncn.ac/newton 

Newton is currently only available to staff but will be rolled out to students soon.

Below is an A-Z of our policies and next to each policy is a shortened link. We encourage you to use the link shortener so that you are also using the most up to date version of the policy.

Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email policies@lincoln.ac.uk

A

Policy Name Link
Academic Partnerships – OfS Registration Status Policy https://lncn.ac/acparofspol
Academic Partnerships Policy https://lncn.ac/acparpol
Academic Probation https://lncn.ac/acadprobpol
Academic Sabbatical Policy https://lncn.ac/acadsabbpol
Acceptable Use Policy https://lncn.ac/aup

Access and Participation Plan

Access and Participation Plan 2025/26 - 2028/29

Access and Participation Plan Summary 2025/26 - 2028/29

Access and Participation Plan 2020/2021 - 2024/25

Access and Participation Plan Summary 2020/2021 - 2024/25

Previous plans and reports

https://lncn.ac/apppol 

https://lncn.ac/appsumpol 

https://lncn.ac/appv1pol 

https://lncn.ac/appsumv1pol 

Access to Email and Personal Storage Procedure https://lncn.ac/pstorage
Accident, Incidents and Near Miss Investigations Policy https://lncn.ac/accincinvpol
Accreditation of Prior Learning Policy https://lncn.ac/accprlepol
Additional Responsibility/Duties and Acting Up Allowance https://lncn.ac/addresppol
Admissions Policy – Postgraduate https://lncn.ac/adpospol
Admissions Policy – Undergraduate https://lncn.ac/adunpol
Admissions T&Cs https://lncn.ac/admtandc
Adverse Weather Conditions https://lncn.ac/advweather
Agency Worker Regulations https://lncn.ac/agencyworeg
Alcohol and Substance Misuse Policy https://lncn.ac/alsubmispol

Annual Fee Information

2021-22

2022-23

2023-24

2024-25

2025-26

 

https://lncn.ac/af2122 

https://lncn.ac/af2223 

https://lncn.ac/af2324 

https://lncn.ac/af2425 

https://lncn.ac/af2526 

Annual Leave https://lncn.ac/annleavepol
Anti Bribery Policy and Policy on Accepting Gifts and Hospitality https://lncn.ac/antbripol
Anti Money Laundering Policy https://lncn.ac/anmolaupol
Anti-Bullying and Harassment Policy for Students https://lncn.ac/anbulhapol
Anti-Slavery Transparency Statement https://lncn.ac/anslatrstpol
Artificial Intelligence (AI) Policy  https://lncn.ac/aipol
Artificial Intelligence (AI) Research Policy https://lncn.ac/AIresearch 
Asbestos Management Policy https://lncn.ac/asbmanpol

Asset Management Policy

Asset Management Process BYOD

Asset Management Process Client Devices

https://lncn.ac/assemanpol 

https://lncn.ac/assetmanbyod 

https://lncn.ac/assetmancli 

Assistance Animals Policy for Students https://lncn.ac/asanisupol
Authorship, Contribution and Publishing Code of Practice https://lncn.ac/autcontrpol

J

P

Policy Name Link

Paid Participant (in Research) Payment Policy

Participant Payment Request Form

Participant Payment Reconciliation Form 

https://lncn.ac/resprtpaypol

https://lncn.ac/partpayreq

https://lncn.ac/partpayrecon 

Parental Leave

Application for Parental Leave

https://lncn.ac/parentlvpol

https://lncn.ac/parentleave 

Password Policy (Digital Services) https://lncn.ac/passpol
Pay Protection Policy https://lncn.ac/payprotpol
Personal Emergency Evacuation Plans Policy for Staff https://lncn.ac/peepspol

Personal Emergency Evacuation Plans (PEEPs)

PEEP Referral Form

https://lncn.ac/peepsformpol

https://lncn.ac/peeprefer 

Policy Framework

Policy documents template

https://lncn.ac/polframe

https://lncn.ac/poldoctemp 

Poster Policy https://lncn.ac/postpol
Postponed Classes Policy https://lncn.ac/posclapol
Print Policy https://lncn.ac/prinpol
Privileged Access Accounts Policy https://lncn.ac/privusaccpol
Probation https://lncn.ac/pssprobpol
Procedure for the Investigation of Misconduct in Research https://lncn.ac/rmisconduct 

Procurement Policy

Procurement and Expenses guidance

https://lncn.ac/procpol

https://lncn.ac/peguidance

Professional and Career Development Loan Policy https://lncn.ac/profdevloan
Professional Development https://lncn.ac/profdevpol
Professional services probation https://lncn.ac/pssprobpol
Programme Closures, Suspensions and Changes Policy https://lncn.ac/proclsuchpol
Proof Reading Policy https://lncn.ac/uolprpag
Purchase card policy https://lncn.ac/purcarpol

Q

S

Policy Name Link
Safeguarding Policy https://lncn.ac/safepol
Salary Sacrifice https://lncn.ac/salsacpol
Satisfactory Academic Progress Policy https://lncn.ac/saacpropol
Season Ticket Loan https://lncn.ac/seasontixpol
Senior Management Group Salary Review https://lncn.ac/smgsalrevpol
Services Data Backup Policy (ICT) https://lncn.ac/datbackpol
Sharp Blades and Knives Policy  https://lncn.ac/bladknipol
Smoking and Vaping on University Premises Policy https://lncn.ac/smokvappol
Social Media (Staff) https://lncn.ac/stfsocmedpol
Space Management https://lncn.ac/spamanpol
Spin Out Policy https://lncn.ac/spoupol
Sponsorship of External Organisations and Individuals Policy https://lncn.ac/spoexinpol
Staff/Students Relationship Policy https://lncn.ac/stfsturelpol
Statement of Intent (Health and Safety) https://lncn.ac/statintpol

Stress in the Workplace

Departmental Stress Risk Assessment Form

Individual Stress Risk Assessment Checklist

Managers Guide - Dealing with cases of work related stress

Manager Guide - Stress Risk Assessment

Tackling Stress - Management Standards Approach

Working together to reduce stress at work guide

https://lncn.ac/stresswrkpol

https://lncn.ac/dpstressrisk

https://lncn.ac/indstressra

https://lncn.ac/managstress

https://lncn.ac/mgrstressra

https://lncn.ac/tacklestress

https://lncn.ac/reducestress 

Student Death Protocol https://lncn.ac/studeaprpol
Student Mental Health Policy https://lncn.ac/stumenhepol

Student Participation Policy

Student Participation Policy Addendum 2024-25

https://lncn.ac/eandppolicy

https://lncn.ac/addenpartpol 

Student Policy on Use of Social Media https://lncn.ac/stuusesmpol
Student Protection Plan https://lncn.ac/protectplan 
Student Refund and Compensation Policy https://lncn.ac/refandcompol
Student Support and Tutoring Policy https://lncn.ac/pertutpol
Students Under the Age of 18 Policy https://lncn.ac/stuu18pol

Supporting New and Expectant Families (Maternity, Paternity and Adoption Leave)

Forms

Guide for new and expectant mothers who work

https://lncn.ac/newfampol

https://lncn.ac/hrforms

https://lncn.ac/newexpmother 

Sustainable Travel Policy

Sustainability more information 

https://lncn.ac/sustrvpol

https://lncn.ac/Sustainable 

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Z