Graduation Certificates

Your University Certificate, Transcript and Diploma Supplement

The certificate the University issues is proof of the conferment of your award and is a unique and valuable document.

Your University transcript supplements your University certificate by providing a breakdown of the modules you studied and the marks achieved.

Your Diploma Supplement is a further document describing the qualification you have received in a standard format that is easy to understand and compare across Europe. It also describes the content of the qualification and the structure of the higher education system within which it was issued.

The name printed on your documents will be that with which you enrolled at the University. To check the details we hold, please access the Student Gateway and choose the 'My Details' icon. To request a change to the name registered with the University, you will need to visit the Student Support Centre (Ground floor, Main Administration Building) and provide documentary evidence (for example birth/marriage certificate, passport or deed poll).

Please note, once your certificate documentation has been printed, requests for replacement documentation due to an incorrect name are chargeable. You will be asked to surrender your documents back to the University and apply for and purchase a replacement certificate via the University's alumni pages.


Current students

What documentation will you receive?

Your University Certificate, final Transcript and Diploma Supplement will only be issued upon successful completion of your programme (or upon achieving an intermediate award should you exit your programme prior to full completion)

However, If you are a current student, you may request a letter of confirmation or a results transcript for any fully completed academic year.

A Letter of confirmation is an official letter confirming the dates you are attending University and the programme you are enrolled on.

If you are a current student requiring a Letter of confirmation you can request one from the Student Support Centre or your College office. 

Your current results transcript is a breakdown of the modules you have studied and your academic performance for each academic year of study completed thus far.


Students that have completed their programme within the current academic year

What documentation will you receive?

If you've completed your programme within the current academic year you'll be entitled to a University Certificate, final Transcript and Diploma Supplement.


Frequently Asked Questions

When will you receive your official documentation?

Awarded January to May

If you're awarded January to May, and your programme is eligible to attend the University’s graduation ceremony, we'll post your certificate, final transcript and diploma supplement out to you within 6 – 8 weeks of your award being conferred at the relevant board of examiners. Please note you will still be invited to attend the University’s September graduation ceremony.

Awarded June or July

If you're awarded in June or July, and your programme is eligible to attend the University’s Graduation ceremony, then you'll receive your certificate, final transcript and diploma supplement at the University’s September graduation ceremony.

Awarded August to December

If you're awarded in August to December, and your programme is eligible to attend the University’s Graduation ceremony, then you'll receive your certificate at the University’s January graduation ceremony.

If you are eligible to attend your graduation ceremony but decide not to, you'll receive your certificate, final transcript and diploma supplement by post after the ceremonies have taken place. Please make sure you let us know you're not attending by following the email instructions that you will receive when being invited to register for graduation. Please also check and/or amend the address details we hold for you by going to the Student Gateway and choosing the 'My Details' icon.

If your programme is not eligible to attend the University’s graduation we will send your certificate out to you within 6 – 8 weeks of your award being conferred at the relevant board of examiners.

What happens if I need my certificate early?

If you are due to receive your certificate, final transcript and diploma supplement at one of the University’s graduation ceremonies but require these documents earlier, we may, in exceptional circumstances, prioritise the issue of your documents. You’ll need to supply documentary evidence for example job application or visa letter to support your request.

Which address will my certificate be sent to?

Your certificate, final transcript and diploma supplement will be sent to the permanent home address we have registered for you. To check and/or amend the details we hold, please go to the Student Gateway and choose the 'My Details' icon.

What postal service is used?

When we send your certificate, final transcript and diploma supplement to your permanent address, they will be sent using one of the following services.

Deliveries within the UK will be dispatched via Royal Mail recorded delivery.

Deliveries to the EU and rest of the world (except China) will be sent via Royal Mail International Signed for.

Deliveries to China,will be sent using DHL’s tracking service.

How long should I wait for delivery?

If your certificate has been sent to a European destination please allow 20 working days from date of postage. If it was sent to the rest of the world please allow 25 working days from date of postage.

I have not received my certificate in the post, is it lost?

If you have not received your certificate outside of the above waiting times, you need to contact us so we can investigate with the relevant postal service:

Please email assessments@lincoln.ac.uk and include your name at the time of study, student id number/date of birth, title of course and year of completion.

You must contact us within six months of the date of postage. If it is after six months we are unable to track it with the postal service and you would need to apply for and purchase a replacement certificate.

Please note: If your permanent home address is overseas and, upon investigation, the relevant postal service confirms your certificate has been delivered to the country of your permanent address, then it is your responsibility to liaise with the relevant postal service in order to locate your documents.

Can I collect my certificate?

You can arrange to collect your certificate, final transcript and diploma supplement from the Student Support Centre by completing an early certificate request form. Only you can collect your certificate documentation - we are unable to accept requests for a friend or family member to collect your certificate documentation on your behalf. If you are unable to collect personally then we will distribute your certificate documents via the post.

Graduation Certificate Request Form

What happens if I lose my certificate or it becomes damaged?

In the event of your certificate becoming lost or damaged, you will need to visit the University’s alumni site for details on how to apply for and purchase a replacement.


Students that completed their programme in a previous academic year

If you completed your studies in a previous academic year and require replacement documentation, you should visit the University’s alumni site for information on how to apply for and purchase replacement certificates and transcripts.